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what number from the I-551

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  • Started 13 years ago by Melchersyin

  1. Melchersyin
    Member

    Important Criteria For Electronic Storage Of The Form I-9<br><br>Some employers may choose to complete a paper version of the I-9 Form and scan and save it. This is the simplest version of electronic storage. If your company chooses this method,エルメス エールライン,Ibuzzpro Marketing System, once you have securely stored the I-9 Form in electronic format, you may destroy the original paper Form I-9.<br><br>Electronic Employment Elibigility Verification<br><br>According to USCIS (U.S. Citizenship and Immigration Services), you may complete or retain the Form I-9 in an electronic generation or storage system that includes: <br><br>1. Reasonable controls to ensure the integrity, accu­racy, and reliability of the electronic storage system; <br>2. Reasonable controls designed to prevent and detect the unauthorized or accidental creation of, addition to, alteration of, deletion of, or deterioration of an electronically completed or stored Form I-9,エルメス ボリード, includ­ing the electronic signature, if used; <br>3. An inspection and quality assurance program that regularly evaluates the electronic generation or stor­age system, and includes periodic checks of elec­tronically stored I-9 Forms, including the electronic signature, if used; <br>4. A retrieval system that includes an indexing system that permits searches by any data element; and <br>5. The ability to reproduce legible paper copies.<br><br>USCIS also allows electronic signatures if you complete I-9 Forms electronically. When a company chooses to use an elec­tronic signature, the system for capturing electronic signatures must allow signatories to acknowledge that they read the attestation and attach the electronic signa­ture to an electronically completed Form I-9. The system must: <br><br>1. Affix the electronic signature at the time of the transaction; <br>2. Create and preserve a record verifying the identity of the person making the signature; and<br>3. Provide a printed confirmation of the transaction, at the time of the transaction, to the person providing the signature.<br><br>If you do not comply with the standards for capturing signatures electronically,エルメス ボリード, ICE (Immigration and Customs Enforcement) will determine that you have not properly com­pleted Form I-9, in violation of section 274A(a)(1)(B)<br><br>Use these 25 questions when considering any paperless electronic storage system to help guide you toward an informed decision.<br><br>The Form I-9 - 25 Questions Concerning Electronic Storage Systems <br><br>1) How secure is the system? Remember, you are storing very vital personal information on each Form I-9. Does it meet the criteria set forth by USCIS? <br>2) Where is the information stored? Is it on your company network or is it an on-line storage system?<br>3) What type of back-up is in place to ensure data is never lost even in the event of a natural disaster such as flood or tornado?<br>4) Who will have access to the information stored in the system? Does the system have an audit log to record every time a record is accessed and who accessed it?<br>5) If requested by ICE, will you be able to produce all current employees’ I-9 Forms and all terminated employees’ I-9 Forms going back 3 years time within 3 business days? <br>6) If you cannot produce the documents according to a legitimate Government request within 3 days, does the software/system provider have insurance to cover your company’s losses and fines for failure to produce within the time allowed?<br>7) What provisions are in place in the system for complying with various State specific employment verification issues? <br>8) What provisions are in place to handle the Form I-9 if an employee is transferred to a new location?<br>9) Does the program have a tickler system to remind you when I-9 Forms need updating when work authorization documents expire that are necessary to re-verify?<br>10) Does the program provider offer a training program for field agents who will be completing the Form I-9?<br>11) Does the provider offer training concerning the use of E-verify and /or SSNVS (Social Security Number Verification Service)?<br>12) Who will observe the prospective employee complete Section 1 of the Form I-9?<br>13) Who will observe the prospective employee’s physical appearance and identity documents to ascertain they appear to be the documents of the individual who is presenting them?<br>14) Can an applicant complete the form without including his/her Social Security number in Section 1?<br>15) Is there a place in the system to store the date of termination?<br>16) What provisions are in place for updating the Form I-9 when an employee changes their name for payroll purposes?<br>17) How are the ID and work authorization documents produced by the employee stored?<br>18) Can the system store the confirmation or non-confirmation returned by E-verify?<br>19) Are you able to store SSNVS results?<br>20) Are there provisions in place to handle special circumstances such as;<br><br>a. An employee who enters the US on an L-1A and E-verify will not certify they are eligible to work?<br>b. What do you do when a new hire shows a Native American card and E-verify will not certify them?<br>c. What do you do when a foreign worker applies for a Social Security number and is rejected by the SSA without a receipt because their system does not yet have his or her entry into the US?<br>d. If an employee is rejected because he or she presented documents that did not match the E-verify document, such as an I-551, and the same applicant comes back with a new name and new documents and passes E-verify, how is it processed?<br><br>21) Does the system provider have insurance to cover losses if, as a result of their system, a person is successful in collecting double wages at USDOJ/OSC because the applicant was not hired?<br>22) Does the system provider offer advice about policies that should be in place to keep the system current with government standards?<br>23) Does the provider recommend the use of IMAGE (Ice Mutual Agreement with Employers)?<br>24) Does the provider train clients on how to recognize fake identity documents?<br>25) If a new hire presents a Green Card, what number from the I-551 (lawful permanent resident card) does the system require in Section 2, List A?<br>Completing and storing I-9 Forms electronically can be a great solution for most employers. It is important to do your homework and make an informed decision before selecting the electronic storage system that best suits your type of business.<br><br><br><br>

    Posted 13 years ago #

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